Book Fair 2018 - Helpers' Meeting 10.30am Saturday 4th November
The 2018 Fair will take place on Thursday 15th and Friday 16th February (from 10am to 8pm) and Saturday 17th February (10am-4pm). The dealers’ preview will be on Wednesday 15th February (6pm to 9pm).
General book sorting begins on Wednesday 7th until Sunday 11th February. Specialist sorting will be on Monday 12th, Tuesday 13th and until 5pm on Wednesday 14th.
The key areas with which we are seeking help are:
delivering advertising flyers door to door in January.
collecting fruit boxes from Sainsbury’s, Asda, Tesco, Lidl or elsewhere and storing them on the stage from December onwards
lending storage space (house/garage)
sorting books at EMC, from the morning of Wednesday 7th to Wednesday 14th
Collecting money from book sales (‘tills’) from Thursday 15th to Saturday 17th.
helping to move books to their sale positions on the Sunday evening (11th)
helping to clear the hall at about 4pm after the sale on the Saturday afternoon (17th) – as much help as possible needed for this.
If you are willing to give even just a one or two hours that would be great and there are plenty of jobs which do not require heavy lifting. So please do come along to see how you can be involved.
FORMAT OF MEETING on 4th November:
The meeting will discuss the following aspects of the 2017 Fair:
With the opening of the Roots Coffee shop we will be moving the catering for the book fair from the Lower Lounge to Room A where we currently have the coffee machines and serving counter for lunches and cakes. This will mean that we will be utilising the Lower Lounge and the Creche Room for the sale of books. We will be discussing the new layout and which sections will be moved to new locations.
As last year additional help is being provided by a number of charities in return for which the fair will make a contribution to that charity. This help is predominantly being used for the general sorting in the Youth Hall from Wednesday 7th to Sunday 11th We will discuss which charities have offered to help and at which sessions and the extra help we will require from EMC members and others.
We will be using a leaflet delivery company to cover about 5,000 houses in an area where we have not traditionally had good coverage by EMC /Scouts deliveries. Last year we delivered to Nork/Great Tattenhams, this year we are thinking of covering East Ewell/ Stoneleigh.
What is not changing – we are still seeking to collect as many books as possible up to and including Sunday 11th. We will not be open to receive books after Sunday 11th. We increased the price of paperbacks to 80p last year and do not propose to make any price changes this year.
All the help we are seeking as set out above (and for which there is greater detail in the attached note).
That we are seeking additional help by asking more people to collect just 50-100 fruit boxes during December and January. We have kept 500 fruit boxes from last year but we still need another 1500. We ran out occasionally last year so extra help in collecting as many of these as possible prior to 10th February would be very welcome.
That we are planning on having a celebratory party after the fair starting at 7pm on Saturday 3thMarch 2018.
If you are not able to come along to the meeting, but are interested in the possibility of helping please contact Andrew Jennings
Book Fair 2018 - Helpers' Meeting 10.30am Saturday 4th November
Book Fair 2018 – Helpers’ Meeting 10.30am Saturday 4th November
We will be running the Book Fair for the seventeenth successive year over Spring Half Term 2018 from Thursday 15th to Saturday 17th February inclusive and open for donations of books from Wednesday 7th to Sunday 11th February. For those interested in helping or just finding out more about our Book Fair please come along to an opening meeting at 10.30am on Saturday 4th November at EMC. With the opening of the Roots Coffee Shop in April this year we will, during the Book Fair, be serving coffee and lunch from there (in Room A). This will mean a new layout for books including books in the Lower Lounge and the Creche Room.
Last year we raised an incredible £36,006, yet again exceeding the amount raised in the previous year, and we welcome as much help as possible from all members of EMC. In addition, as we did last year, we will be asking several external charities to help with the sorting. Action for Children and Hope4Malawi (St Paul’s Howell Hill) have already agreed to come along and help and we will be adding the Garden Route Children’s Trust who are based in Oxshott as a new charity providing sorters this year.
Just as important an objective as the fund raising is the demonstration of outreach which the Fair provides to the residents of Epsom and last year we had over 2500 people visiting our Church for the Fair. In addition, the community spirit and camaraderie amongst those who worked at making the Fair happen was fantastic: so many people say how much they enjoy coming along and helping in any way they can.
Are you interested in helping? If so please come along on Saturday 4th and find out how you can help with our giant Charity Book Fair – the biggest of its kind in England & Wales! - and help contribute to its remarkable legacy.
Andrew Jennings and Jacqui Raggett.
Epsom Book Fair 2018
The next Epsom Book Fair will be held from Thursday 15th to Saturday 17th Feb 2018
Dealers Preview: will be 6-9pm on Wednesday 14th Feb 2018
Please deliver books to EMC between 9am Wednesday 7th Feb to 7pm Sunday 11th Feb 2018
As has been the case in recent years we are unableto accept books afterSunday 11th Feb 2018
Book Fair Report April 2017
Amazingly 2017 was yet another record year for the Book Fair. We raised £36,006 almost £4,000 up on last year. Although we had increased the price of paperbacks from 70p to 80p this probably only added about £1700-£1800 of additional sales so we also managed to sell more books. In particular, we sold a signed Margaret Thatcher biography for £150 and an old history of Surrey for £175. We had over 2,500 people who visited the Fair which was over 10% up on last year. The Thursday morning was particularly crowded with the queue to the entrance stretching back as far as The Parade.
CHURCH READY TO OPEN CHARITY BANNERS
We repeated the previous innovation of having several charities to help us sort the books in return for which we agreed to make a donation to that charity in proportion to the amount of help provided. Action for Children had an extra donation reflecting their long association with the Book Fair. Thus after costs and contributing about £3,000 to EMC for the use of the church, Book Fair expenses of £1425 which were slightly up on last year due to paying for 6,000 leaflets to be delivered in the Nork and Tattenhams area, the proceeds of the Fair were given to: Action for Children £7,650 EMC Family Worker £6,000 Scouts £5,500 Guides £2,000
Rainbow Trust £2,000 PHAB £1,500 Epsom Food Bank £2,500 Epsom & Ewell Age Concern £1,000
We also helped provide books to expand the library at Warren Mead Junior School, books for the school library in Malawi supported by Hope4Malawi and books for those who attend the Epsom Food Bank. The catering team did a great job, providing meals, cake, tea and coffee to all those thirsty and hungry book buyers and helpers over the four days of the Fair and made over £1500 up from £1200 last year!
DEALERS LORRY FILLING UP:
We estimate we had about 60,000 books on display (about the same as last year) and had about 40,000 books which we sent to the dealer. Thanks to help from many people, and especially the Scouts, by 7pm the church was tidy for Sunday services. On Saturday 4th March we were very grateful to the Church for throwing a party to celebrate the success of the Fair which was attended by 70 people who had a great time with good food as well as dancing and quizzes run by Peter and Kathryn Thompson
BOOK FAIR PARTY
Finally, we could not run the Fair without the help of so many volunteers who willingly give their time and expertise. Huge thanks go to all of them for making this another successful event. Both Jacqui and I look forward to planning for next year’s Fair.